Facilities Manager Job Description

Facilities Manager Job Description

Job Title

Facilities Manager

To help you :
✅ A clear, concise sentence to describe the role
✅ The job title must be clear and reflect the role, as it's the first thing candidates see
✅ Needs to match with the keywords candidates search for on job boards and search engines.
🚫 Avoid company-specific titles.

Company Description

This section is specific to your business activity - we cannot provide you with a ready-to-use template.
To help you, here are the elements that must be included:
✅ Your mission
✅ The products and/or services that support this mission
✅ The type and number of customers you serve
✅ Your mid- and long-term goals, with concrete figures
✅ Any other ambitious projects (geographic expansion, new verticals, etc.)

💡 Bonus: Add engaging content like photos, videos, CEO podcasts, or anything else that showcases your vision and ambitions.

Job Brief

As a Facilities Manager, you will play a pivotal role in ensuring that our facilities are well-maintained, safe, and efficient. Your efforts will directly impact the productivity and well-being of our employees, contributing to the overall success of the organization.

To complete this section, here are the essential elements that must be included :
✅ A clear and concise sentence describing the role
✅ Its position in the organizational chart
✅ The scope of responsibility including (if applicable) the size of the team to be managed
✅ One or two specific, long-term objectives for the position

Key Responsabilities

• Conduct regular inspections to identify potential issues and implement corrective actions.
• Negotiate and manage contracts with service providers to ensure high-quality services.
• Develop and enforce policies for facility operations and usage.
• Lead space planning initiatives to accommodate organizational growth.
• Ensure all building systems comply with regulatory standards.
• Prepare reports on facility operations and budgets for senior management.
• Lead a team of facility staff, providing guidance and support.
• Coordinate emergency response and disaster recovery plans.

Skills & Qualifications

🎓 Bachelor's degree in Facility Management, Engineering, Business Administration, or a related field is preferred.

💪 Typically requires 5-7 years of experience in facility management or a related field.

🎯 Main Hard Skills

• Facility management software proficiency
• Budget management
• Knowledge of building systems
• Understanding of safety regulations

🙂 Main Soft Skills

• Strong communication skills
• Problem-solving abilities
• Leadership and team management
• Attention to detail

Conditions & Benefits

This section is specific to your company - we cannot provide you with a ready-to-use template.
To help you, here are the elements that can be included:
✅ Employment type: Full-time, part-time, freelance, contract, etc.
✅ Location: City + any location-specific benefits
✅ Work schedule: Remote, in-office, or hybrid (ideally with details on the expected balance)
✅ Salary: You can choose to provide a range or leave it unspecified.
✅ Benefits: Outline what you offer in terms of healthcare, wellness programs, parental leave, transportation stipends, and more.

💡 Tip: Work conditions are one of the most important factors for candidates when considering a job. Transparency and honesty go a long way.

Interview Process

This section is specific to your company - we cannot provide you with a ready-to-use template.
To help you, here is a typical process:
1️⃣ Initial phone screening with (Recruiter’s Name), our (Recruiter’s Title) - 30 min
2️⃣ Interview with (Hiring Manager’s Name “HM”), our (HM’s Role) - 45 min
3️⃣ Case study with (HM’s Name), our (HM’s Role) - 1 hour in person
4️⃣ Cultural fit interview with (HM’s Manager’s Name), our (Manager’s Role) - 30 min in person
5️⃣ Team meeting with (HM’s Team Name) – in person
6️⃣ Reference checks