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Facilities job descriptions

Facilities Manager Job Description

The Facilities Manager ensures the efficient operation and maintenance of company facilities, aligning with organizational goals to provide a safe and productive environment. This role is crucial in optimizing space utilization and managing facility-related budgets.
Alexandra
Linkedin
3/6/25

Facilities Manager Job Overview

Similar Job Titles

🔹Facilities Manager
🔹 Building Operations Manager
🔹 Property Manager

Main Missions

The Facilities Manager ensures the efficient operation and maintenance of company facilities, aligning with organizational goals to provide a safe and productive environment. This role is crucial in optimizing space utilization and managing facility-related budgets.

Key Responsabilities

Tools

  • Computerized Maintenance Management System (CMMS): Used for managing maintenance schedules and work orders. Alternatives: UpKeep, Hippo CMMS.
  • Building Management System (BMS): For monitoring and controlling building systems. Alternatives: Honeywell, Siemens.
  • AutoCAD: For facility layout and design. Alternatives: SketchUp, Revit.
  • Microsoft Office Suite: For documentation and communication. Alternatives: Google Workspace, LibreOffice.

Skills

  • Project management
  • Budgeting and financial management
  • Vendor management
  • Knowledge of health and safety regulations

Key vocabulary

  • CMMS: Computerized Maintenance Management System, a software for managing maintenance operations.
  • BMS: Building Management System, a control system for managing building services.
  • HVAC: Heating, Ventilation, and Air Conditioning, systems for regulating indoor climate.
  • Space Utilization: The efficient use of space within a facility.
  • Preventive Maintenance: Maintenance activities performed regularly to prevent equipment failure.

Career path

Facilities Managers can progress to Senior Facilities Manager or Director of Facilities positions, or transition into roles such as Operations Manager.

Salary

In the USA, Facilities Managers typically earn between $60,000 and $120,000 annually, depending on experience and location.

Benefits

Common benefits in the USA include health insurance, retirement plans, and paid time off.


Facilities Manager Job Description

Job Title

Facilities Manager

To help you :
✅ A clear, concise sentence to describe the role
✅ The job title must be clear and reflect the role, as it's the first thing candidates see
✅ Needs to match with the keywords candidates search for on job boards and search engines.
🚫 Avoid company-specific titles.

Company Description

This section is specific to your business activity - we cannot provide you with a ready-to-use template.
To help you, here are the elements that must be included:
✅ Your mission
✅ The products and/or services that support this mission
✅ The type and number of customers you serve
✅ Your mid- and long-term goals, with concrete figures
✅ Any other ambitious projects (geographic expansion, new verticals, etc.)

💡 Bonus: Add engaging content like photos, videos, CEO podcasts, or anything else that showcases your vision and ambitions.

Job Brief

As a Facilities Manager, you will play a pivotal role in ensuring that our facilities are well-maintained, safe, and efficient. Your efforts will directly impact the productivity and well-being of our employees, contributing to the overall success of the organization.

To complete this section, here are the essential elements that must be included :
✅ A clear and concise sentence describing the role
✅ Its position in the organizational chart
✅ The scope of responsibility including (if applicable) the size of the team to be managed
✅ One or two specific, long-term objectives for the position

Key Responsabilities

  • Conduct regular inspections to identify potential issues and implement corrective actions.
  • Negotiate and manage contracts with service providers to ensure high-quality services.
  • Develop and enforce policies for facility operations and usage.
  • Lead space planning initiatives to accommodate organizational growth.
  • Ensure all building systems comply with regulatory standards.
  • Prepare reports on facility operations and budgets for senior management.
  • Lead a team of facility staff, providing guidance and support.
  • Coordinate emergency response and disaster recovery plans.

Skills & Qualifications

🎓 Bachelor's degree in Facility Management, Engineering, Business Administration, or a related field is preferred.

💪 Typically requires 5-7 years of experience in facility management or a related field.

🎯 Main Hard Skills

  • Facility management software proficiency
  • Budget management
  • Knowledge of building systems
  • Understanding of safety regulations

🙂 Main Soft Skills

  • Strong communication skills
  • Problem-solving abilities
  • Leadership and team management
  • Attention to detail

Conditions & Benefits

This section is specific to your company - we cannot provide you with a ready-to-use template.
To help you, here are the elements that can be included:
✅ Employment type: Full-time, part-time, freelance, contract, etc.
✅ Location: City + any location-specific benefits
✅ Work schedule: Remote, in-office, or hybrid (ideally with details on the expected balance)
✅ Salary: You can choose to provide a range or leave it unspecified.
✅ Benefits: Outline what you offer in terms of healthcare, wellness programs, parental leave, transportation stipends, and more.

💡 Tip: Work conditions are one of the most important factors for candidates when considering a job. Transparency and honesty go a long way.

Interview Process

This section is specific to your company - we cannot provide you with a ready-to-use template.
To help you, here is a typical process:
1️⃣ Initial phone screening with (Recruiter’s Name), our (Recruiter’s Title) - 30 min
2️⃣ Interview with (Hiring Manager’s Name “HM”), our (HM’s Role) - 45 min
3️⃣ Case study with (HM’s Name), our (HM’s Role) - 1 hour in person
4️⃣ Cultural fit interview with (HM’s Manager’s Name), our (Manager’s Role) - 30 min in person
5️⃣ Team meeting with (HM’s Team Name) – in person
6️⃣ Reference checks

FAQ

🔹What are the key duties of a Facilities Manager ?

Key duties include overseeing maintenance, managing vendor contracts, ensuring regulatory compliance, and optimizing space utilization.

🔹How does a Facilities Manager collaborate with other teams ?

Facilities Managers work closely with HR, finance, and operations teams to align facility operations with organizational goals.

🔹What skills are essential for a Facilities Manager ?

Essential skills include project management, budgeting, vendor management, and knowledge of health and safety regulations.

🔹What tools does a Facilities Manager typically use ?

Common tools include CMMS for maintenance management, BMS for building control, and AutoCAD for layout planning.

🔹What is the typical career progression for a Facilities Manager ?

Facilities Managers can advance to roles such as Senior Facilities Manager or Director of Facilities, or transition into operations management.

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